Material Information

Let's keep them separate : course reserves and popular equipment
Series Title:
CU Libraries Summit 2020
Martinez-Garcia, Federico Jr.
Place of Publication:
Colorado Springs, CO
University of Colorado Colorado Springs
Publication Date:


The gathering and analysis of data are a trend that has resurfaced in recent years. We have noticed a drastic increase in course reserves collection usage. When looking at this data, we realized that our equipment, such as phone charges and hotspots, are cataloged under course reserves as well. With an effort to identify the usage of these two different collections, course reserves, and equipment, we decided to create a separate iType. This new iType allows for equipment used to be analyzed separately from course reserves. This program will focus on what we learned by setting up two distinct reserve collections. One for textbooks and professor’s reading and the other for popular equipment such as phone chargers. This allows us to have a better understanding of what students want and are using from the library.

Record Information

Source Institution:
University of Colorado Denver
Holding Location:
Auraria Library
Rights Management:
Copyright [name of copyright holder or Creator or Publisher as appropriate]. Permission granted to University of Colorado Denver to digitize and display this item for non-profit research and educational purposes. Any reuse of this item in excess of fair use or other copyright exemptions requires permission of the copyright holder.

Auraria Membership

Auraria Library
University of Colorado Denver


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Let's Keep Them Separate Course Reserves and Popular Equipment Federico Martnez Garca JR | | Kraemer Family Library, UCCS CU Libraries Summit | May 27, 2020


Libraries are looking for ways to continue being relevant to all users struggling with current financial deficits listening to the user’s needs keeping up with technology advances keeping up with education updates holding the world together! What is one of the tools used to justify libraries’ existence?


Usage Data Do you collect and analyze usage data? Why do you collect and analyze usage data? Are your results communicating the real picture? Let’s talk about what we are doing at the Kraemer Family Library


Library’s Collections • Main Collection • Reference • Hotspots • Popular Reading • Special • Colorado Docs Collections • Children • Gov Docs Literature • Young Adults • Reserves • Curriculum • Graphic Novels • Maps Let’s look at Reserves


2016 2019 Reserves’ Usage Data Fiscal Years Totals 2016 19,229 2017 21,682 2018 23,427 2019 21,540 What exactly are these numbers representing?


Some background information • The library holds course reserves • This collection includes books, textbooks, videos, toolkits, • It is classified in the ILS under the Reserves’ iType • Around 2007, the library decided to add headphones and dry-erased markers to the collection due to popular demand • These new items were added under the same Reserves’ iType • This process worked well until These “other reserves” grew to more than 40 different items


The Reserves’ iType includes: • • 3.5mm Connector Cables 4 Port USB Hubs • • Collaboration Station Adapters Colored Pencil Sets • • Phone Chargers Power Strips • • Tote Bags Umbrellas • Bicycle Pump • Compass & Protractor Sets • Presentation Clickers PC • USB 3.0 Hubs • Blu ray DVD Player • DisplayPort Adapters • Remotes • USBAC Adapters • Bone Boxes • Dry Erase Kits • Rulers • USBC DisplayPort Adapters • Books • DVDs • Scissors • VHS Cassettes • CAC Smart Card Readers • Ethernet Cables • Speakers • Videos • Calculators • Headphones • Speck • White Boards • CD sets • Highlighters • Teaching Curriculum Kits • State Parks Backpacks • Hotspots • Textbooks • Clipboards • Locks • Toolkits Multiple checkout periods (hourly, daily, weekly) Different items within this category


Going back to questioning Usage Data Do you collect and analyze usage data? Why do you collect and analyze usage data? Do your results show the real picture?


Let’s ask some questions • Is there a purpose to collect and analyze reserves’ data? • Is there a purpose to collect and analyze course reserves’ usage data? • What about the other reserves’ usage data? • How long does it take to separate data from a single iType ? • Should we create two separate collections? • How are we going to call this new collection? • How will it appear in the library catalog? • Would it be confusing and overwhelming for everyone? • 2,732 more questions, plus • Are we ready to do this? Is there a solution to this situation? What should we do?


How did we proceed? • Collaborated with different library departments – Access Services Department, Director of Cataloging and Metadata, and System’s Librarian • Separated course reserves from the “other reserves” and they are now in a separate collection called Popular Equipment • Maintained the Reserves iType only for items requested to be on reserve for specific courses • Created different groups within the Popular Equipment Collection; and specific iTypes to identify the groups • Resulted in 17 iTypes for 40+ different items


New iTypes Reserves • All items requested to be on reserve for specific courses Popular Equipment • Adapters, Chargers, Converters, & Cables • Bicycle Pump • Blu ray Player • CAC Smart Card Reader • Calculators • Display Adapters • Headphones & Speakers • Hotspots • Kill-AMeter • Locks • Presentation Clickers • Remotes • School Supplies • Speck Air Quality Meter • State Park Backpacks • Tote Bags • Umbrellas Multiple checkout periods (hourly, daily, weekly) Different items within this category


Did we accomplish our goal? • Increased collaborative working environment • Collaboratively working towards implementing all updates • Created strategic number of new i-Types • The two collections will appear in library catalog as Reserves and Popular Equipment • Faster to retrieve and analyze collection specific data • Able to identify true individual groups/collections’ usage • Streamline the Reserves and Popular Equipment Collection workflow


Federico Martnez -Garca Jr Faculty Director of Access Services University of Colorado Colorado Springs